Vacancies

Jahnke & Jahnke Associates, LLC, a civil engineering and land surveying design firm located in Waukesha, WI, seeks for a full-time, administrative secretary. As the first person our clients see, you will set the tone for our office. Therefore, we are looking for someone with excellent interpersonal skills and a warm demeanor. Along with making our clients feel welcome.

Typical responsibilities of the job include:

answering calls, taking messages and handling correspondence, maintaining diaries and arranging appointments, typing, preparing and collating reports, filing, organizing and servicing meetings (producing agendas and taking minutes), managing databases, prioritizing workloads, implementing new procedures and administrative systems, liaising with relevant organizations and clients coordinating mailshots, managing social media and similar publicity tasks, processing bills, expenses, invoices and payroll, Knowledge of Quickbooks and Billquick will be preferred,  acting as a receptionist and/or meeting and greeting clients.

Requirements:

Education: High School /GED – Bachelors in Administration will be preferred
Experience: 2 years of related experience.
Extremely detail-oriented and with perfect follow-up skills
Must have a high speed of writing for taking notes
Basic Project Management ability
Ability to organize tasks, research and keeping records.
Highly dependable and trustworthy, maintain confidentiality having access to extremely sensitive documents.

The hours are 8:00am – 5:00pm M-F, and we offer competitive salary and benefits. If you think you might be a good fit for our office, please send your resume at ranjha@jahnkeandjahnke.com